Contract Bidding Open For Bus Hiring Service - Regular Basis - Outstation 24*7; 32-33; A C Semi Deluxe; As Per RFP in AHMEDABAD, GUJARAT

To participate, bidders must meet eligibility criteria including a minimum five years of relevant experience, annual turnover of at least ₹200 crore, and submit the required documents such as experience certificates, OEM authorization, and bid security (EMD). Bidders should register on the GeM portal and upload all necessary documentation as specified in the bid document. The process involves detailed technical and financial evaluations, followed by a reverse auction among the top qualified bidders. Successful participation requires timely submission of all documents, adherence to technical specifications, and compliance with deadlines. Bidders should carefully review the bid eligibility criteria, understand the specifications for AC Semi Deluxe buses, and prepare for the bid opening scheduled on August 12, 2025. For professional assistance with GeM registration and bid compliance, visit https://tenderai.in/services/gem-profile-registration. Proper preparation and documentation increase chances of success in this lucrative government tender.

The minimum eligibility criteria include at least 5 years of relevant experience in providing similar bus services, a minimum average annual turnover of ₹200 crore over the last three financial years, and successful execution of similar projects costing at least 80% of the estimated bid value in the past three years. Bidders must also possess OEM authorization certificates and demonstrate compliance with technical specifications for AC Semi Deluxe buses. MSME or startup benefits are not applicable for this tender, but all interested bidders should ensure they submit proper supporting documents such as experience certificates, financial statements, and technical compliance reports. Proper adherence to these criteria is essential for qualifying for the reverse auction and final awarding of the contract. For detailed guidelines and document preparation assistance, refer to https://tenderai.in/company-insights.

The reverse auction is conducted among the top 50% of technically qualified bidders, sorted by their bid prices from lowest to highest. The lowest bid among these bidders becomes the initial L-1 position, and subsequent bidders are ranked accordingly. If the number of qualified bidders is odd, the auction includes bidders up to the next number to ensure fairness. MSE and Make in India preference bidders are allowed to participate if their bids are within specific price bands relative to L-1. This process encourages competitive pricing while maintaining transparency and fairness. The contract is awarded to the lowest technically compliant bidder after the auction completes. Bidders are advised to prepare a competitive bid that meets all technical specifications, as pricing competitiveness will determine the final winner.

The buses must be outstation 24/7 service, with a seating capacity of 32-33 seats, and must be AC semi-deluxe modeled as per the specifications in the bid document. The vehicles should operate on diesel fuel and adhere to the model year standards specified in the RFP. Additional specifications include compliance with safety standards, fuel efficiency norms, and comfort features suitable for long-distance travel. Bidders must submit OEM certification proving their vehicles meet these specifications. Regular maintenance and operational readiness are critical, given the continuous, round-the-clock service requirement.

No, MSME or startup exemptions are not applicable for this particular tender. The eligibility criteria target large, well-established service providers with a minimum turnover of ₹200 crore and at least five years of relevant experience. However, MSMEs and startups are encouraged to register on the GeM portal to explore other specialized government procurement opportunities, and they can still participate if they meet the criteria, as long as all documentation is duly submitted. For assistance in registration or understanding eligibility, visit https://tenderai.in/services/gem-profile-registration.

Bidders must upload experience certificates, proof of financial turnover (audited balance sheets or CA certificates), OEM authorization certificates, and technical compliance certificates as specified in the bid document. Additionally, a bid security deposit (EMD) of Rs. 50 lakh should be submitted, unless exempted under MSME guidelines. The bid documents should also include details of past similar projects, vehicle compliance certificates, and adherence to technical specifications. Proper documentation ensures eligibility and strengthens bid competitiveness. For preparing the right documents, visit https://tenderai.in/company-insights.

Bidders must plan logistics meticulously, considering the requirement of 200 buses operating 24/7 across Gujarat. Operational readiness, regular maintenance, driver availability, and vehicle tracking are essential to meet the service levels. The contract specifies a five-year period with scope for minor adjustments (+/- 25%) in quantity or duration. Bidders should pre-arrange local resources, establish a robust maintenance schedule, and ensure compliance with environmental and safety norms. Early deployment and comprehensive planning will help uphold service quality, prevent disruptions, and secure ongoing compliance with the department’s instructions.

The primary evaluation factors include technical compliance, past performance, and financial competitiveness. Bidders are scored based on their experience in providing similar services, financial turnover, and bids submitted in the reverse auction. The total bid value will be evaluated for reasonableness, and the lowest technically compliant bidder wins the contract. The department emphasizes transparency, so bidders should focus on accurate documentation, adherence to specifications, and competitive pricing. Bidders must also be aware of the contract duration and operational requirements to align their bids effectively.

Registration on the GeM portal is mandatory for bidding in government tenders, including this bus hiring tender. To register, visit https://tenderai.in/services/gem-profile-registration and follow the step-by-step process, which includes submitting business details, bank information, and relevant certifications. A proper GeM profile helps demonstrate credibility and eases bid submission. For assistance with registration or profile enhancement, rely on TenderAI’s professional services. Successful registration ensures access to all bid documents, updates, and live bidding opportunities.

Providers must comply with all technical standards specified for AC semi-deluxe buses, operate diesel vehicles meeting environmental norms, and adhere to safety regulations and labor laws. The tender emphasizes transparent procurement procedures, with strict adherence to documentation, quality standards, and timely deployment. Any deviation or non-compliance may jeopardize eligibility, so bidders are advised to double-check their vehicle standards, maintain valid certifications, and ensure all legal requirements are met. To stay updated and ensure full compliance, visit https://tenderai.in/company-insights.