Bids are Invited For Tracksuit in EAST SIKKIM, SIKKIM

To participate, bidders must ensure they are registered OEM manufacturers or authorized suppliers with valid GeM profile credentials. The process involves submitting a sealed bid through the GeM portal before the deadline of 28-07-2025. Bidders should prepare necessary technical documents aligning with specifications—polyester-viscose fabric, embroidered logos, and design parameters. Micro, small, and mid-sized enterprises (MSEs) can benefit from purchase preferences if they upload and validate their Udyam Registration online. For assistance with GeM registration, visit https://tenderai.in/services/gem-profile-registration. Make sure to include all required documents, such as manufacturing proof, experience certificates, and warranty declarations. Bidding involves transparency, with the evaluation primarily based on bid price, technical compliance, and delivery timeline.

The tender is reserved for CPSE/DPSU registered sellers and requires bidders to be OEM manufacturers of the tracksuits, with valid certification proof uploaded during bid submission. Micro and Small Enterprises (MSEs) can avail purchase preferences if they submit their Udyam registration and GeM profile validation documents online. Traders or resellers offering products manufactured by others are not eligible for purchase preferences. Bidders must also demonstrate prior experience in supplying garments with similar technical specifications—polyester-viscose fabric, embroidered logos, specific design features—and provide warranty certificates at delivery. All documents should be uploaded according to the checklist specified in the tender notice.

Ensure your product meets or exceeds the specified technical standards: fabric GSM 200-300, polyester-viscose blend, full sleeves, zipper closure, embroidered department logos, and specific color combinations. Review detailed specifications: size XL, inner mesh lining, zippered secure pockets, stylish tape & contrast panel detailing. Provide documentation such as fabric test reports, OEM certificates, and sample photographs demonstrating compliance during bid submission. It’s advisable to collaborate with testing labs or certification authorities to validate fabric quality and safety standards. Check the GeM category specifications thoroughly and upload all relevant compliance certificates—failure to meet the requirements can lead to bid rejection.

Mandatory documents include:

• Valid GeM registration & OEM proof
• Technical compliance certificates (fabric test reports, embroidery standards)
• Udyam registration for MSE benefit (if applicable)
• Past supply experience certificates for garments
• Manufacturer warranty certificates
• PAN and GST registration
• Bid security (if required)
• Delivery & logistics plan
  Failure to upload any mandatory document can disqualify your bid. Double-check the checklist provided in the bid notice and ensure all uploaded files are legible and correctly formatted.

MSEs can avail purchase preferences under the Public Procurement Policy for Micro and Small Enterprises. They must upload valid Udyam Registration for verification. If eligible, MSE vendors quoting within 15% of the lowest bid can be given a chance to match the L1 price and secure up to 25% of the total quantity. This boosts market access and fosters growth for small businesses. MSE benefits are only applicable if the seller’s GeM profile and submitted documents are validated online and approved by the buyer. This opportunity encourages smaller manufacturers to participate actively in government procurement, fostering local manufacturing capabilities.

Delivery must be completed within 20 days after receiving the purchase order. The delivery site is in Gangtok, Sikkim. To ensure timely supply, plan transportation considering regional accessibility, weather conditions, and supply chain constraints. Use reliable carriers and keep open channels with local logistics providers. Confirm all packaging, labeling, and documentation standards before dispatch. Also, prepare for on-site verification or inspection if stipulated by the tender. Partnering with local logistics services can reduce delays, especially in hilly terrains and remote areas.

Bidders must ensure compliance with all applicable GST provisions, especially regarding RCM applicability, with GST rates as specified (1.5%-2%). The tender mandates adherence to technical specifications, local regulations, and quality standards. Unauthorized brand mentions or non-compliance with the bid terms can lead to disqualification. Additional restrictions include geographic eligibility—only Indian manufacturers or authorized OEMs are eligible. Bidders should read all clauses carefully, especially those related to quantity variation (up to 25%), delivery timelines, and warranty obligations. Always review and accept all conditions prior to bid submission.

Ensure your bid is compliant with all technical specifications and documentation requirements. Register on GeM, and if eligible, validate your Udyam and profile documents online. Focus on competitive pricing aligned with the estimated bid value (~₹3,44,000), and include warranty certificates and past experience evidence. Prepare your logistics plan carefully to meet delivery milestones. Highlight your ability to deliver quality products matching specifications, such as fabric GSM, embroidery standards, and color combinations. Pursue MSE benefits, if applicable, and stay updated regarding bid amendments and clarifications published by the Ministry of Home Affairs. Participation in pre-bid meetings or seeking professional consultancy can increase success probability.

To streamline your registration on GeM and enhance your bidding profile, visit https://tenderai.in/services/gem-profile-registration. TenderAI offers professional support and consultancy for GeM registration, compliance documentation, and bid submissions. Additionally, explore the company insights portal at https://tenderai.in/company-insights for guidance on best practices and market trends. Ensuring complete and validated profile registration increases your chances of participating successfully in government tenders.

In case of rejection or doubts, review the bid submitted against the technical specification checklist—common issues include non-compliance or missing documents. For clarifications, promptly contact the designated reporting officer—Tanka Nath Sharma at the SIB Office, Gangtok—within the prescribed timeframe. Refer to the bid document for contact details and the formal process for grievance redressal. Most issues can be resolved by submitting supplementary documents or clarifications before the deadline. For comprehensive bid management support, consider engaging professional consultancy services like TenderAI.