Government Tender for Housekeeping Services at North Zone Vahivati Bhavan, Surat
This government tender from Surat Municipal Corporation offers an excellent opportunity for experienced housekeeping service providers to secure a **3-year contract** for cleaning and maintenance at North Zone Vahivati Bhavan, Surat. The scope includes comprehensive cleaning, waste disposal, outdoor maintenance, and parking area upkeep, ensuring a hygienic environment in line with municipal standards. Bidders must meet eligibility criteria such as valid digital signatures, submission of tender fee, EMD, and relevant experience. The tender process is conducted online via the NProcure portal, with detailed evaluation based on technical compliance, experience, and financial competitiveness. The project is valued at approximately **₹4,63,000**, with bid submissions opening on October 10, 2025, and closing on October 30, 2025. This opportunity is ideal for reputed service providers seeking government contracts in Gujarat, with transparent procedures and support for online bidding. Ensure timely submission and compliance to participate in this prestigious municipal tender.
Details
Financial
Technical
Tender Configuration
Scope of Work
The scope of work includes:
- Daily cleaning and sanitation of the Vahivati Bhavan building, open areas, and parking zones.
- Waste collection and disposal as per municipal guidelines.
- Maintenance of cleanliness in corridors, restrooms, and common areas.
- Upkeep of outdoor spaces including lawns, pathways, and parking lots.
- Regular inspection and reporting of maintenance issues.
The process involves:
- Pre-bid submission: Bidders review tender documents and prepare required documents.
- Bid submission: Upload technical and financial bids on the NProcure portal before the deadline.
- Bid opening: Conducted by the Additional City Engineer (Civil) at Surat Municipal Corporation.
- Evaluation and award: Based on technical compliance and financial competitiveness.
Technical Specifications
The successful bidder must ensure:
| Parameter | Requirement |
|---|---|
| Service Standards | Maintain cleanliness as per municipal standards |
| Equipment | Use approved cleaning equipment and eco-friendly products |
| Staff Qualification | Trained personnel with proper uniforms |
| Inspection | Regular quality checks and reporting |
Financial Requirements
The total estimated budget for this project is ₹463,000, payable in installments based on project milestones. The financial bid must include:
| Cost Component | Amount (₹) |
|---|---|
| Monthly Service Charges | Calculated based on scope |
| Additional Expenses | As applicable |
| Total Estimated Cost | ₹463,000 |
Evaluation Criteria
Bids will be evaluated based on:
| Criteria | Weightage |
|---|---|
| Technical Compliance | 40% |
| Past Experience | 20% |
| Financial Offer | 40% |
Evaluation factors include the bidder’s experience, quality assurance measures, cost competitiveness, and adherence to tender specifications. Final selection will be based on the highest combined score from technical and financial assessments.
Categories
Industry & Sector Information
Primary Industry
Sectors
Related Industries
Target Audience
Tender Documents
2 DocumentsTender Stages
Tender Stages
| stage name | minimum forms for submission |
|---|---|
| Preliminary Stage | 0 |
| Commercial Stage | 0 |
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Frequently Asked Questions
The bid submission deadline is October 30, 2025, at 6:00 PM. Bidders must upload all required documents before this time to participate in the tender process.
Bidders must submit:
- Scan Copy of Tender Fee
- Scan Copy of EMD (₹45,000)
- All documents as per tender conditions, including experience certificates and registration proofs. Ensure all documents are valid and legible.
Evaluation is based on technical compliance (40%), past experience (20%), and financial bid (40%). Bids must meet minimum thresholds to qualify. The highest scoring bid will be awarded the contract.
Yes, free vendor training sessions are held every Saturday at (n)Code Solutions, Ahmedabad. These sessions cover online bidding procedures, document preparation, and technical standards to assist bidders.
The scope includes daily cleaning, waste management, outdoor maintenance, and parking area upkeep at North Zone Vahivati Bhavan, Surat, over a period of 3 years, ensuring a clean and hygienic environment in compliance with municipal standards.