Government Tender for Hiring Non-AC SUV/MUV Vehicles for Power Sector in Gujarat
This government tender offers a **24-month Bi-Annual Rate contract** for hiring **non-AC SUV/MUV vehicles** in Gujarat's power transmission sector. The contract targets **vehicles not more than 3 years old**, capable of covering **minimum 3000 km per month** for **daily 12-hour service** under the Vapi AM Division. Bidders must meet strict eligibility criteria, including valid permits, insurance, and safety standards, with comprehensive documentation required for technical and legal compliance. The tender provides an excellent opportunity for **vehicle rental companies** specializing in **government and power sector contracts** to secure a lucrative project. The process involves **multiple evaluation stages**, with a focus on **vehicle quality, cost competitiveness, and legal adherence**. The tender is managed by Gujarat Energy Transmission Corporation Limited (GETCO), with a bid deadline of **4th November 2025**. Successful bidders will contribute to **power infrastructure maintenance and operational efficiency** in Gujarat, ensuring reliable transportation support for critical power projects.
Details
Financial
Technical
Tender Configuration
Scope of Work
The scope of work involves providing non-AC SUV/MUV vehicles that meet the following criteria:
- Vehicles must be not more than 3 years old as of the tender opening date.
- Vehicles should be fuel-efficient petrol/diesel models suitable for daily 12-hour service.
- Vehicles must have a minimum seating capacity of 9 persons.
- Vehicles should be fitted with airbags as per government regulations (post-April 2021 models).
- All vehicles must possess valid RC books, road permits, PUC certificates, fitness certificates, comprehensive insurance, and valid driver licenses.
- Vehicles should be fitted with airbags as per AIS 145 standards.
- The contractor shall ensure regular maintenance, timely insurance renewal, and compliance with all RTO regulations.
Technical Specifications
Vehicles must conform to the following technical parameters:
| Parameter | Details |
|---|---|
| Model Year | Not more than 3 years old |
| Fuel Type | Petrol or Diesel |
| Seating Capacity | Minimum 9 persons |
| Airbag | As per AIS 145 standards |
| Vehicle Type | Closed Body SUV/MUV |
| Certification | Valid RC, fitness, and insurance certificates |
Financial Requirements
The estimated contract value is approximately INR 13,74,786. The financial proposal must include a rate per vehicle per month, inclusive of all taxes and charges. Payment terms are as follows:
- Monthly payment upon submission of valid invoices and documents
- Payments will be processed within 30 days of submission
- Bidders must quote competitive rates aligned with market standards
| Cost Component | Details |
|---|---|
| Vehicle Rental | As per quoted rate |
| Maintenance | Included in rental rate |
| Insurance | Included in rental rate |
| Taxes | As applicable |
Evaluation Criteria
Bids will be evaluated based on the following criteria:
| Criteria | Weightage |
|---|---|
| Technical compliance and vehicle quality | 50% |
| Rate quotation | 30% |
| Past experience and compliance | 20% |
Categories
Industry & Sector Information
Primary Industry
Sectors
Related Industries
Target Audience
Tender Documents
1 DocumentTender Stages
Tender Stages
| stage name | evaluation date | minimum forms for submission |
|---|---|---|
| Preliminary Stage | 04-11-2025 17:10 | 0 |
| Technical Stage | 04-11-2025 17:15 | 0 |
| Commercial Stage | 04-11-2025 17:30 | 0 |
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Frequently Asked Questions
This tender involves hiring non-AC SUV/MUV vehicles for Gujarat’s power transmission sector. The vehicles must be not more than 3 years old, with a minimum seating capacity of 9, and equipped with airbags as per AIS 145 standards. The contract duration is 24 months, with a requirement of minimum 3000 km per month for daily 12-hour service under the Vapi AM Division. Bidders must ensure vehicle compliance, legal permits, and safety standards, including valid registration, insurance, fitness, and permits. The scope includes vehicle supply, maintenance, and legal compliance, with detailed technical and legal documentation required for evaluation.
Eligible bidders must meet the following criteria:
- Possess valid vehicle registration, permits, and insurance.
- Have PF and GST registration.
- Provide RC books, road permits, PUC, fitness certificates, and driver licenses.
- Vehicles should not be older than 3 years and conform to AIS 145 airbag standards.
- Submit duly signed tender documents and undertaking cum indemnity bond.
- Have a minimum annual turnover of INR 10 lakhs.
- Comply with all safety, legal, and technical standards.
- Ensure timely submission of all required documents for each evaluation stage.
Vehicles must meet these specifications:
- Model Year: Not more than 3 years old
- Fuel Type: Petrol or Diesel
- Seating Capacity: Minimum 9 persons
- Airbags: As per AIS 145 standards
- Registration and permits: Valid RC, fitness, and road permits
- Insurance: Valid comprehensive coverage
- Certification: Must pass inspection and verification All vehicles should be equipped with safety features, GPS tracking, and maintained regularly to ensure compliance throughout the contract period.
The bidding process involves:
- Downloading tender documents before the deadline.
- Preparing and submitting technical and financial bids electronically.
- The bid submission deadline is 4th November 2025, 5:00 PM.
- Conducting preliminary, technical, and commercial evaluations.
- Final approval and award notification by 17th November 2025. The process emphasizes strict adherence to deadlines and compliance with document requirements. Bidders must ensure all documents are correctly uploaded and meet specified criteria to avoid disqualification.
Bids will be evaluated based on:
| Criteria | Weightage |
|---|---|
| Technical compliance and vehicle quality | 50% |
| Rate quotation | 30% |
| Past experience and legal compliance | 20% |
Minimum qualifying marks for technical evaluation are 70%. The highest combined score after technical and financial assessments will determine the successful bidder. Factors such as vehicle safety features, legal compliance, and cost competitiveness will be key evaluation points. Bidders must meet all mandatory criteria to qualify for final selection.